VENDOR REGISTRATION
- Vendors will receive two (2) complimentary Vendor Weekend Badges for each 10 x 10 booth. Additional booth representatives will be required to pay a registration fee of $5 each. Other individuals who may be associated with the Vendor but are not working in the booth must purchase a regular weekend or day ticket.
BOOTH EQUIPMENT AND SERVICE INFORMATION
- Two (2) 6'x 30”tables, two (2) chairs, standard drapery booth equipment (back 8’ high, side rail dividers 3’ high), one (1) trash can, and booth sign bearing the Company Name & Show Logo are included in the vendor booth fee.
SHOW HOURS
- All booths must be open and staffed during the following hours: Saturday, March 16, 2019 - 9:00am to 5:00pm and Sunday, March 17, 2019 - 9:00am to 5:00pm .
INSTALLATION AND REMOVAL TIME
- It is mutually agreed that it is the duty and responsibility of each Vendor to setup the booth before the opening of the show and to pack up and dismantle the booth contents per the time specified below. Tables, chairs, table coverings, dividing drapes and trash cans provided by SDCS are the property of SDCS and must be left on the premises.
VENDOR SETUP
- Friday, March 15, 2019 – 12:00pm to 8:00pm
VENDOR MOVE OUT
- Sunday, March 17, 2019 – 4:00pm to 8:00pm. All booths must be staffed and must remain intact until the beginning of the official trophy ceremony. Early dismantling is disruptive to The Show, therefore Vendors may not pack, tear down, or remove any portion of the booth prior to 4:00pm on Sunday, March 17, 2019. All Vendors must be out of the building Sunday, March 17, 2019 by 8 p.m.
SECURITY
- SDCS Management will provide necessary security during hours the Vendor area is closed. Vendors, however, are solely responsible for their own inventory, property and materials and should insure them against loss and/or damage from theft, accident, vandalism, fire, or other causes including but not limited to flood, riot, earthquake, civil commotion, insurrection, labor disputes, strikes and Acts of God.
RESTRICTIONS
- Vendors shall act in a professional and respectful manner while at the SDCS and shall comply with the provisions of this Agreement. SDCS Management reserves the right to restrict Vendors from behaviors that are not consistent and compatible with the adopted SDCS values, unfairly exploit SDCS services, detract from the general character of the SDCS as a whole and/or do not comply with the provisions of this Agreement, the requirements of the Del Mar Fairgrounds and all applicable laws and regulations. In the event, and in the opinion of the SDCS Management, Vendor fails to comply as requested by SDCS Management, SDCS Management reserves the right to evict Vendor for the remainder of the show and in such case Vendor shall not be entitled to a refund of fees paid.
LIABILITY
- Neither the San Diego Cake Show, San Diego Cake Club, the Del Mar Fairgrounds, the 22nd District Agricultural Association or the show instructors and decorators, their employees, officers, agents, volunteers and/or representatives shall be liable for any damages or losses that may occur to the Vendor or to the Vendor’s employees or property resulting from any cause whatsoever. Insurance and liability are the full and sole responsibility of the Vendor. The Vendor, upon signing this Agreement, agrees to indemnify and hold forever harmless the aforementioned parties from any and all liabilities, expenses and awards for personal injury, accident, and/ or property damage resulting from any cause as the result of its participation in the show.
CANCELLATION
- All cancellations must be made in writing by January 30, 2019 and emailed to vendorbooth@sandiegocakeshow.com to receive a 50 percent refund of the money paid for the Vendor booth. Failure to occupy booth space does not release the Vendor from the obligation to pay for the full cost of the rental. No refunds will be made after January 30, 2019. If booth space is not occupied by 8:00pm March 15, 2019, SDCS Management will have the right to use such space as it sees fit to eliminate empty spaces in the Vendor Booth area. If you plan to move in to your booth Saturday, March 17 before 9am please contact us at vendorbooth@sandiegocakeshow.com so that your booth does not get re-assigned.
SALES
- Vendor is permitted to make sales on the Vendor floor. California state law requires that all Vendors selling merchandise from the Vendor booths or taking orders either on a wholesale or retail basis must have a valid California State Seller's Permit and/ or be able to show proof that they are selling merchandise which is not subject to sales tax. Seller's permits can be obtained through the
California State Board of Equalization. It is the Vendor's sole responsibility to obtain the appropriate permits as required by law, collect and remit sales taxes, and take care of any other legal business requirements. A copy of the California State Seller's Permit and/or proof of non-taxable merchandise must be furnished and on file with SDCS Management prior to the Show opening.
If Vendor sells ANYTHING that is consumable, Vendor MUST get a Temporary Food Permit. Even if the product is pre-packaged, ANY CONSUMABLE product must be permitted. (This includes isomalt, gumpaste, sprinkles, etc.)
Please note that if you fail to apply, you will not be allowed to sell your consumable product at the show. Also, if your application arrives at the health department after March 1, 2019, you will be charged a late fee of $147 in addition to the permit fee.
Non-packaged food sales for consumption at "The Show" are expressly prohibited (for example lunch, snack items). Packaged food items are permitted for sale. Vendors wishing to dispense sample foods or beverages must obtain prior approval of SDCS management and must conform to the Del Mar Fairgrounds Activity Center regulations. Firms or organizations not assigned Vendor space may not solicit business within the Show area.
SAMPLING FOOD
- You are allowed to sample food products in your booth with a maximum amount of 2 ounces in a closed & sealed container. Please note that you must obtain a CA Temporary Food Sellers Permit to sample food in your booth. The current fee for this permit is $119. The permit must be submitted to the San Diego Health Department 14 days prior to the Event start date to avoid a $147 late fee. Be aware that the San Diego Health Department will be inspecting booths that are sampling product just prior to the show opening. You must comply with ALL Health Department regulations in order to pass this inspection and be allowed to sample your product.
USE OF SPACE
- All demonstrations, interviews, literature, distributions, or other promotional activities must be confined within the space rented by the Vendor. Vendor is responsible for keeping the aisle or aisles near the booth free of congestion from demonstrations or promotions. Vendor will not assign, sublet, or share the space allotted without SDCS management’s prior knowledge and consent.
CARE OF BUILDING AND EQUIPMENT
- Vendor and its agents must not injure or deface the walls or floors of the building, the booths, tables, chair or drapery equipment. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture.