Sponsor - Bronze - San Diego Cake Show

Bronze Sponsor Form with Vendor Booth Option

This is a really long form with questions, a signature, and payment required at the end. Your your order will only be processed if all information is filled out, you click on "Complete my Vendor Booth Purchase" and pay for your booth via paypal .

Contact Information

Official Company Representative Contact Information - This is the person that will be contacted with any questions, like choosing your booth number and should be an Authorized Company Representative.

Company Representative Name*

First Last

Company Representative Email*

Company Representative Phone*

Sponsorship with Vendor Booth Options

Bronze Sponsorship*

Included with your sponsorship:

Name & logo recognition as a Bronze Sponsor on all event materials
Name & logo recognition at demonstration /class of your choice
Name & logo displayed at Information Table
Acknowledgement and Recognition in event program
Three Weekend Show Passes
Custom Coupon Code to share on your social media or customers for 15% discount on entrance to The Show

The 37th Annual San Diego Cake Show will be held on the weekend of March 21-22, 2020 at the Del Mar Fairgrounds.

Price: $600.00

Add a Vendor Booth to your Sponsorship

Vendor Booths are $475 each
Electricity can be added by selecting it below in the Additional Options - it is an additional $75. Included with your booth:

10 x 10 Booth Space – Piped & Draped
Booth Sign
Two 6ft. Tables (plastic cover optional)
Two Chairs
Two Weekend Vendor Booth Badges per Booth
One Three Day Parking Pass per Vendor
Custom Coupon Code to share on your social media or customers for 15% entrance to The Show

Purchase your Vendor Booth at the 37th Annual San Diego Cake Show and get in line to choose your booth location assignment! Please note that booth location choice is first come, first serve, so book today!
The 37th Annual San Diego Cake Show will be held on the weekend of March 21-22, 2020 at the Del Mar Fairgrounds.
Please note: You will be emailed regarding booth location assignment once your booth purchase has been processed.

Price: $475.00 Quantity:

Add Electricity in Vendor Booth*

Selecting Yes will add Electricity to your Vendor Booth for $75.00.

Yes
No

Additional Table in Vendor Booth

This will add an additional table in your vendor booth (in addition to the two- 6 foot tables that come with your vendor booth- will be available to be purchased separately in Jan/Feb).

Price: $12.00 Quantity:

Additional Chair in Vendor Booth

This will add an additional chair in your vendor booth (in addition to the two chairs that come with your vendor booth- will be available to be purchased separately in Jan/Feb).

Price: $3.00 Quantity:

Additional Vendor Booth Badge

This will add an additional employee badge to your vendor booth (in addition to the two that come with your vendor booth- will be available to be purchased separately in Jan/Feb). Please list the names below when requested.

Price: $5.00 Quantity:

Sponsor & Vendor Booth Total

Discount / Coupon Code

Total

$0.00

Booth Supplies & Information

All booths will be piped and draped for uniformity. However, you have a choice on booth signage, table covering, and vendor badges. Please note there may be a restocking fee for items selected and refused at show.

Do you need a Booth Sign?*

Banner with your company name and show logo to be hung near the top of booth back wall

Yes - please include the booth sign
No - we will provide our own sign

Do you need Table Coverings?*

Table coverings to cover all tables in booth.

Yes- please include table coverings for all tables
No - we have our own table coverings that we prefer to use

List Vendor Badge Names*

Platinum Sponsor will receive ten (10) complimentary Vendor Badges/Event Passes for The Show. Please enter the complete First Name and Last Name for each Badge needed. Please click the plus symbol to add rows as needed.

Do you plan to donate goods or services to the San Diego Cake Show Fundraising efforts?

Check all that apply

Item(s) to be used as a Show Raffle Prize
Item(s) to be included in 100 VIP Swag Bags
Item(s) to be included in 200 Competition Swag Bags
Item(s) to be used by Students in Show Classes
Please contact us to discuss our options
General Donation

Will you be engaged in direct over-the-counter product sales during "The Show"? Will you be selling any edible products? This includes isomalt, sprinkles, etc. PLEASE check all that apply.*

Please note: Pre-packaged Food sales are allowed however, food for consumption at the show is expressly prohibited, see Terms & Conditions below.

Yes, we will be engaged in direct sales during "The Show"
Yes, we will be selling edible products during "The Show"
No, we will not be engaged in over-the-counter sales during "The Show".

Will you be sampling/selling food products at your booth during "The Show"? (this includes isomalt, gumpaste, fondant, sprinkles, etc...)*

Please note: See Terms & Conditions below for Sampling Rules

Yes, we will be sampling food at our booth
No, we will not be sampling food at our booth

If you answered "Yes, we will be...." to either of the last two questions, please enter a general description of the type of products you will be selling and/or sampling - Also, please note that you must obtain a CA Temporary Food Sellers Permit to sample food in your booth.

TERMS & CONDITIONS FOR THE SAN DIEGO CAKE SHOW (SDCS)

VENDOR REGISTRATION

- Vendors will receive two (2) complimentary Vendor Weekend Badges for each 10 x 10 booth. Additional booth representatives will be required to pay a registration fee of $5 each. Other individuals who may be associated with the Vendor but are not working in the booth must purchase a regular weekend or day ticket.

BOOTH EQUIPMENT AND SERVICE INFORMATION

- Two (2) 6'x 30”tables (with optional table coverings), two (2) chairs, standard drapery booth equipment (back 8’ high, side rail dividers 3’ high), one (1) trash can, and booth sign bearing the Company Name & Show Logo are included in the vendor booth fee.

SHOW HOURS

- All booths must be open and staffed during the following hours: Saturday, March 21, 2020 - 9:00am to 5:00pm and Sunday, March 22, 2020 - 10:00am to 5:00pm.

INSTALLATION AND REMOVAL TIME

- It is mutually agreed that it is the duty and responsibility of each Vendor to setup the booth before the opening of the show and to pack up and dismantle the booth contents per the time specified below. Tables, chairs, table coverings, dividing drapes and trash cans provided by SDCS are the property of SDCS and must be left on the premises.

VENDOR SETUP

- Friday, March 20, 2020 – 12:00pm to 8:00pm

VENDOR MOVE OUT

- Sunday, March 22, 2020 – 4:00pm to 8:00pm. All booths must be staffed and must remain intact until the beginning of the official trophy ceremony. Early dismantling is disruptive to The Show, therefore Vendors may not pack, tear down, or remove any portion of the booth prior to 4:00pm on Sunday, March 22, 2020. All Vendors must be out of the building Sunday, March 22, 2020 by 8 p.m.

SECURITY

- SDCS Management will provide necessary security during hours the Vendor area is closed. Vendors, however, are solely responsible for their own inventory, property and materials and should insure them against loss and/or damage from theft, accident, vandalism, fire, or other causes including but not limited to flood, riot, earthquake, civil commotion, insurrection, labor disputes, strikes and Acts of God.

RESTRICTIONS

- Vendors shall act in a professional and respectful manner while at the SDCS and shall comply with the provisions of this Agreement. SDCS Management reserves the right to restrict Vendors from behaviors that are not consistent and compatible with the adopted SDCS values, unfairly exploit SDCS services, detract from the general character of the SDCS as a whole and/or do not comply with the provisions of this Agreement, the requirements of the Del Mar Fairgrounds and all applicable laws and regulations. In the event, and in the opinion of the SDCS Management, Vendor fails to comply as requested by SDCS Management, SDCS Management reserves the right to evict Vendor for the remainder of the show and in such case Vendor shall not be entitled to a refund of fees paid.

LIABILITY

- Neither the San Diego Cake Show, San Diego Cake Club, the Del Mar Fairgrounds, the 22nd District Agricultural Association or the show instructors and decorators, their employees, officers, agents, volunteers and/or representatives shall be liable for any damages or losses that may occur to the Vendor or to the Vendor’s employees or property resulting from any cause whatsoever. Insurance and liability are the full and sole responsibility of the Vendor. The Vendor, upon signing this Agreement, agrees to indemnify and hold forever harmless the aforementioned parties from any and all liabilities, expenses and awards for personal injury, accident, and/ or property damage resulting from any cause as the result of its participation in the show.

CANCELLATION

- All cancellations must be made in writing by January 30, 2020 and emailed to vendorbooth@sandiegocakeshow.com to receive a 50 percent refund of the money paid for the Vendor booth. Failure to occupy booth space does not release the Vendor from the obligation to pay for the full cost of the rental. No refunds will be made after January 30, 2020. If booth space is not occupied by 8:00pm March 21, 2020, SDCS Management will have the right to use such space as it sees fit to eliminate empty spaces in the Vendor Booth area. If you plan to move in to your booth Saturday, March 21 before 9am please contact us at vendorbooth@sandiegocakeshow.com so that your booth does not get re-assigned.

SALES

- Vendor is permitted to make sales on the Vendor floor. California state law requires that all Vendors selling merchandise from the Vendor booths or taking orders either on a wholesale or retail basis must have a valid California State Seller's Permit and/ or be able to show proof that they are selling merchandise which is not subject to sales tax. Seller's permits can be obtained through the California State Board of Equalization. It is the Vendor's sole responsibility to obtain the appropriate permits as required by law, collect and remit sales taxes, and take care of any other legal business requirements. A copy of the California State Seller's Permit and/or proof of non-taxable merchandise must be furnished and on file with SDCS Management prior to the Show opening.

If Vendor sells ANYTHING that is consumable, Vendor MUST get a Temporary Food Sellers Permit. Even if the product is pre-packaged, ANY CONSUMABLE product must be permitted. (This includes isomalt, gumpaste, sprinkles, etc.)
Please note that if you fail to apply, you will not be allowed to sell your consumable product at the show. Also, if your application arrives at the health department after March 6, 2020, you will be charged a late fee of $159 in addition to the permit fee.
Non-packaged food sales for consumption at "The Show" are expressly prohibited (for example lunch, snack items). Pre-packaged food items are permitted for sale. Vendors wishing to dispense sample foods or beverages must obtain prior approval of SDCS management and must conform to the Del Mar Fairgrounds Activity Center regulations. Firms or organizations not assigned Vendor space may not solicit business within the Show area.

SAMPLING FOOD

- You are allowed to sample food products in your booth with a maximum amount of 2 ounces in a closed & sealed container. Please note that you must obtain a Temporary Food Sellers Permit to sample food in your booth. The current fee for this permit is $128. The permit must be submitted to the San Diego Health Department 14 days prior to the Event start date to avoid a $159 late fee. Be aware that the San Diego Health Department will be inspecting booths that are sampling product just prior to the show opening. You must comply with ALL Health Department regulations in order to pass this inspection and be allowed to sample your product.

USE OF SPACE

- All demonstrations, interviews, literature, distributions, or other promotional activities must be confined within the space rented by the Vendor. Vendor is responsible for keeping the aisle or aisles near the booth free of congestion from demonstrations or promotions. Vendor will not assign, sublet, or share the space allotted without SDCS management’s prior knowledge and consent.

CARE OF BUILDING AND EQUIPMENT

- Vendor and its agents must not injure or deface the walls or floors of the building, the booths, tables, chair or drapery equipment. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture.

GENERAL RULES

1. SDCS and the State Fire Marshal (“SFM”) may enter the Vendor booth at any time during the Show for the purpose of inspecting the premises for fire and life safety.
2. No open flame is allowed in the Exhibit Hall.
3. There is no smoking inside and within twenty (20) feet of the Exhibit Hall Building and other Del Mar Fairground buildings.
4. Heat producing devices or sources of ignition are not allowed. This includes but is not limited to: heat lamps, torches, heaters, stoves, etc. In the event Vendor wishes to use any such device, please contact SDCS management at vendorbooth@sandiegocakeshow.com no later than January 30, 2020.
5. Trash/rubbish shall be deposited in the trash receptacle provided in each booth or in the trash receptacles located outside of the Exhibit Hall Building.
6. Vendor displays must be no higher the 8’ drape dividing the Vendor booths.
7. No cardboard or Styrofoam can be deposited in the trash receptacles or left outside the Exhibit Hall. Cardboard must either be removed from the site upon "The Show" close or left for recycling. Any Styrofoam must be removed from the premises upon close of the Show. Failure to comply with this provision may result in a $100 fine from the Del Mar Fairgrounds.
8. Any combustible waste materials and rubbish within the Exhibit Hall shall be stored in approved containers and removed at the close of each day into approved containers outside the Exhibit Hall.
9. Sales and/or displays of drug paraphernalia, merchandise containing offensive, lewd, indecent, or obscene language, promote or depict sexual, racial, or religious harassment or discrimination are not permitted.
10. No alcoholic beverages are permitted.
11. No glass beverage containers are permitted.
12. No firearms or weapons of any nature whatsoever are permitted.
13. No pets or animals are permitted, except for guide dogs, service dogs or signal dogs, as defined in Civil Code section 54.
14. Footwear is required.
15. Vendors must be parked in designated areas. Improperly parked vehicles will be towed at Vendor’s expense.
16. Overnight parking is not permitted.
17. All vehicles must comply with the posted speed limit of 15 mph while driving on the Del Mar Fairgrounds property.
18. All vehicles entering the Del Mar Fairgrounds must comply with the direction and instructions of the fairgrounds’ parking staff.
19. Videotaping of any portion of the Show is permitted provided that any broadcast or recording will be for Vendor’s proprietary use only and not for broadcast to the general public or for a profit or any other commercial uses.
20. Any Vendor employing worker(s) in its booth under the age of 18 must have a valid work permit in its possession during the Show. 21. Locking or removing valuables from your booth nightly is recommended.
22. Boxes, merchandise and trash must be contained within the booth and not placed in the aisles.
23. The Del Mar Fairgrounds shall not be responsible for or accept deliveries.
24. The San Diego Cake Show, San Diego Cake Club, the Del Mar Fairgrounds or the 22nd District Agricultural Association shall not be responsible for any items left at the conclusion of the Show.
25. Please report any accidents or injuries immediately to a member and/or volunteer of the SDCS or the San Diego Cake Club.

Authorized Company Representative Signature*

Please sign to confirm you have read and understood ALL Terms & Conditions & Rules

Comments

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Sponsor – Bronze